Customer Operations Specialist

You’re a caring, strong, and experienced Customer Service professional, who’s committed to going above and beyond to make the customer experience a smooth and joyful journey for both customers and our internal team.

You have proven customer service experience along with an understanding or high interest in the way that efficient operations and processes can improve the way that customer service works behind the scenes. You have an innate ability to make customers and team members feel heard, reassured and empowered to create work that matters.

As our Customer Operations Specialist, you’ll wear many hats and have the opportunity to both engage with our amazing customers and work with internal operations to improve the customer experience.

What You’ll be Doing In this Role:

  • Performing as an active and responsible member of the Customer Experience team responsible for all customer support functions.
  • Collaborating with the Director of CX and various internal teams seeking operational improvements, efficiencies, and internal alignment between CX and Development.
  • Working with the MFI Development team and updating the CX teams training and operational documentation to ensure our processes are aligned and efficient.
  • Balancing roles and responsibilities between actively working as part of the Customer Experience team with day-to-day customer service business and working to streamline our processes via operational efficiency. Time balance is estimated as 50% customer support functions and 50% operations functions.
  • Working fluently with the full Customer Experience team on the flow of customer input to maintain company standards and timeframes.
  • Delivering outstanding, practiced support to our customers and community; takes ownership of regular customer service tasks.
  • Working responsibly with customer inquiries, adheres to MFI CX processes for communicating with customers, understands and is able to resolve billing issues and related matters. Sees all matters through, start to finish.
  • Bringing valuable insights, institutional knowledge, and help to other members of the customer service team.
  • In conjunction with customer service duties, this individual, driven by their interest and understanding of operations, works to explore new methods, processes and tools.
  • Working to create and socialize meaningful insights and methods to better use operational efficiency for improving the customer experience.

Reading this makes you say, “WHOA — that’s ME!”:

  • You understand that keeping customers happy means truly understanding their needs and challenges
  • You have both customer service experience and a knowledge of the CX process—and further, the ability and deep interest in operations to both improve the CX experience and streamline CX processes
  • You love behind the scenes detail — tracking development changes and making them operational practice with the CX team
  • You thrive in a fast-paced environment
  • You love finding new methods and processes to improve the customer experience
  • You have experience and high interest with web and billing automation involving CRM/email/billing systems
  • You’ve worked at a tech start up and/or in a virtual environment where 99% of the customer experience happens online
  • You’re an effective, clear communicator in all formats
  • You have a passion for mentoring, coaching and educating
  • You’re happy to have a varied role working directly with customers and working to improve the technology behind the customer experience
  • You’re a maximizer and have a knack for finding ways to optimize and improve everything you’re involved with
  • You’re practically always on time (or early) and strive to deliver ahead of deadlines
  • You care deeply about your work, colleagues, and the well-being of the company
  • You’re not (overly) attached to your ego — you’re focused on finding, developing, and executing on the best ideas to get the best results
  • You’re 10,000% comfortable working in a virtual environment
  • You do whatever it takes and the phrase “That’s not my job” is not a part of your vocabulary
  • You’re a born GO GETTER — always looking for ways to add value, do better work, improve efficiencies, build others up, and make the world a better place

Necessary Skills:

  • 3+ years relevant work experience
  • Strong background in performing customer service-related tasks in a thoughtful and purposeful manner
  • High intrinsic motivation to serve others and work intelligently through customer-oriented operations methods, documentation and processes
  • Experience with SaaS platforms/products such as HelpScout, Billing and CRM platforms, and WordPress a plus
  • A love of operations and creating seamless, efficient environments
  • Ability to adapt and be agile as needed in a fast-paced, growing environment
  • A positive, high energy and customer centric/solution oriented mentality
  • Excellent listening, problem-solving and organizational skills
  • A strong technical aptitude
  • Strong verbal and written communication skills
  • Attention to detail

 This position is not for you if:

  • You have personal drama
  • You don’t like working with customers and improving their experience
  • You don’t have a passion for technology
  • You don’t like detail, documentation and creating efficient processes
  • You don’t really commit wholeheartedly to anything
  • You don’t like marketing, sales, technology or being the best
  • You don’t live and work within the continental United States
  • You think self-help is weird
  • You have no sense of humor

The nitty gritty:

  • This is a full-time virtual position working with our virtual team. You’ll have full autonomy over where you work, what you wear and which pet sits at your feet
  • Paid medical and dental insurance, plus $1,500 HSA deposit
  • Flexible Spending Account for health insurance and childcare
  • 4 weeks company closure time off (exact dates determined by company)
  • 10 days PTO
  • Paid holidays
  • 5 sick days
  • 3 inspiration days to use as you choose
  • 401(k) + company match
  • Paid parental leave
  • Colleagues who will make you laugh and support you every step of the way

About Marie Forleo International

Marie Forleo International is a socially-conscious digital empire founded by #1 New York Times bestselling author and one of the most sought-after motivational coaches in the world, Marie Forleo. Our mission is to give people the tools they need to change their lives. We do this through our award-winning show MarieTV, The Marie Forleo Podcast and our online training programs like B-School and The Copy Cure.

We believe in the power of personal growth, laughter and life-long learning. Our motto is “everything is figureoutable,” and we’re dedicated to helping millions of big-hearted dreamers use their gifts to change the world.

We hire people who are motivated by our mission and passionate about creating positive change. Our team is remotely distributed; we care more about your work-ethic and attitude than your location.

At Marie Forleo International, we believe that having a team of diverse backgrounds and voices working together will enable us to create innovative experiences that improve the way people live, learn, communicate and grow. We’re proud to be an equal opportunity employer and we firmly believe that our work is best when everyone feels free to be themselves.

This position is now closed.